Ref. No.: IQAC/01/13-14                                                                 Dated: 7^th December 2013

A meeting of the members of IQAC will be held on Wednesday, the 11th December, 2013 at 3-00 p.m. in the chamber of the undersigned. All are requested to be present on that day

C.S. Sarkar

Principal

Ref. No.: IQAC/02/13-14                                                                 Dated: 19^th May 2014

A meeting of the members of IQAC with CAS Committee members will be held on Monday, the 26th of May, 2014 at 3-00 p.m. in the chamber of the principal. All are requested to be present on that day.

Agenda: To discuss the modalities for scrutiny of the applications of faculty members for promotion under CAS. C.S. Sarkar                                                               T.K. Saha

Principal                                                               IQAC Coordinator

Ref. No.: IQAC/03/13-14                                                                Dated: 26^th May 2014

A meeting of the members of IQAC with CAS Committee members will be held on Wednesday, the 28th of May, 2014 at 12 noon in the chamber of the principal. All members are requested to attend the meeting.

Agenda: To inform the candidates about the modalities of the application process for promotion under CAS.

C.S. Sarkar                                                               T.K. Saha

Principal                                                               IQAC Coordinator

Ref. No.: IQAC/02/14-15                                                                 Dated: 8^th August 2014

A meeting of the members of IQAC will be held on the 13^th of August 2014 (Wednesday) at 1-00 P.M. at the chamber of the Principal.

All members are requested to attend the meeting.

Agenda:

1. Confirmation of minutes of previous meeting.
2. Review of Status of AQAR’s.
3. Feedback formats of different stakeholders.
4. Academic Audit Report Format.
5. Any other matter with permission of chair.

C.S. Sarkar                                                               T.K. Saha

Principal                                                               IQAC Coordinator

Ref. No.: IQAC/03/14-15                                                                 Dated: 8^th August 2014

A meeting of the members of IQAC with CAS Committee will be held on the 13^th of August 2014 (Wednesday) at 3-00 P.M. at the chamber of the Principal.

All members are requested to attend the meeting.

Agenda:

1. Confirmation of minutes of previous meeting.
2. Final Verification of the applications for CAS.
3. Any other matter with permission of chair.

C.S. Sarkar                                                               T.K. Saha

Principal                                                               IQAC Coordinator

Ref. No.: IQAC/04/14-15                                                                 Dated: 25^th August 2014

IQAC Meeting Notice

A meeting of the members of IQAC and Academic Sub-committee will be held on the 28^th of August 2014 (Thursday) at 1-00 P.M. at the chamber of the Principal.

All members are requested to attend the meeting.

Agenda:

1. Finalization of Academic Audit Report Format.
2. Fixing dates of Academic Audit for the Academic Year 2013-14.
3. Any other matter with permission of chair.

C.S. Sarkar                                                               T.K. Saha

Principal                                                               IQAC Coordinator

Ref. No.: IQAC/05/14-15                                                                 Dated: 25^th August 2014

IQAC Meeting Notice

A meeting of the members of IQAC will be held on the 28^th of August 2014 (Thursday) at 3-00 P.M. at the chamber of the Principal.

All members are requested to attend the meeting.

Agenda:

1. Confirmation of minutes of previous meeting.
2. Review of Status of AQAR’s.
3. Finalization of all Feedback formats.
4. Preparation of Plan of Action & Academic Calendar of the Year 2014-15.
5. Any other matter with permission of chair.

C.S. Sarkar                                                               T.K. Saha

Principal                                                               IQAC Coordinator

Ref. No.: IQAC/06/14-15                                                                 Dated: 15^th Sept. 2014

IQAC Notice

All Departmental Heads are requested to submit their respective Departmental Feedbacks for the academic years 2009-10, 2010-11, 2011-12 and 2012-13 within 25^th of September, 2014 to the IQAC in the prescribed format of AQAR distributed earlier.

C.S. Sarkar                                                               T.K. Saha

Principal                                                               IQAC Coordinator

Ref. No.: IQAC/07/14-15                                                                 Dated: 15^th August 2014

IQAC Meeting Notice

A meeting of the members of IQAC will be held on the 22^nd of September 2014 (Monday) at 2-30 P.M. at the chamber of the Principal.

All members are requested to attend the meeting.

Agenda:

1. Confirmation of minutes of previous meeting.
2. Review of Status of AQAR’s.
3. Disbursement and Utilization of UGC fund for IQAC.
4. Any other matter with permission of chair.

C.S. Sarkar                                                               T.K. Saha

Principal                                                               IQAC Coordinator

Ref. No.: IQAC/08/14-15                                                                 Dated: 11^th Nov. 2014

IQAC Notice

In continuation of Notice No. IQAC/06/14-15 dated 15^th Sept. 2014, all Departmental Heads, who have not yet submitted their respective Departmental Feedbacks separately for the academic years 2009-10, 2010-11, 2011-12 and 2012-13, are requested to submit it within 16^th of November, 2014 without fail.

C.S. Sarkar                                                               T.K. Saha

Principal                                                               IQAC Coordinator

Ref. No.: IQAC/09/14-15                                                     Dated: 17^th November 2014

IQAC Meeting Notice

A meeting of the members of IQAC will be held on the 21^st of November 2014 (Friday) at 2-00 P.M. at the chamber of the Principal.

All members are requested to attend the meeting.

Agenda:

1. Confirmation of minutes of previous meeting.
2. Review of Status of AQAR’s.
3. Planning for utilization of UGC fund for IQAC.
4. Any other matter with permission of chair.

C.S. Sarkar                                                               T.K. Saha

Principal                                                               IQAC Coordinator

Ref. No.: IQAC/10/14-15                                                     Dated: 09^th December 2014

IQAC Meeting Notice

An interactive session has been arranged with Prof. P. M. Hanif, IQAC coordinator, St. Xavier’s College, on the 17^th of December 2014 (Wednesday) at 12-00 noon in the Department of Mathematics.

All IQAC members are requested to attend the session.

C.S. Sarkar                                                               T.K. Saha

Principal                                                               IQAC Coordinator

Ref. No.: IQAC/11/14-15                                                     Dated: 22^nd January 2015

IQAC Meeting Notice

A meeting of the members of IQAC will be held on the 27^th of January 2015 (Tuesday) at 12-30 P.M. in the chamber of the Principal.

All members are requested to attend the meeting.

Agenda:

1. Confirmation of minutes of previous meeting.
2. Review of Status of AQAR’s.
3. To arrange a seminar on Quality Improvement.
4. To decide on the proposal of epaathsala & quotations for other purchases for IQAC office.
5. Any other matter with permission of chair.

P.P. Pal                                                                        T.K. Saha

Teacher-in-Charge                                                                   IQAC Coordinator

Ref. No.: IQAC/12/14-15                                                                 Dated: 09^th Mar. 2015

IQAC Notice

All Faculty Members (including CWTT, PTT & Guest) are requested to bring with them relevant documents as per attached format without fail on the 12^th and 14^th of March, 2015 for uploading the same with Epaathsala.  This may please be treated as very urgent.

P.P. Pal                                                                T.K. Saha

Teacher-in-Charge                                                         IQAC Coordinator

Ref. No.: IQAC/13/14-15                                                     Dated: 20^th April 2015

IQAC Meeting Notice

A meeting of the members of IQAC will be held on the 27^th of April 2015 (Monday) at 12-30 P.M. in the IQAC room.

All members are requested to attend the meeting.

Agenda:

1. To confirm the minutes of the previous meeting.
2. To place the Report of the Seminar dated 24/02/2015.
3. To review the status of AQAR’s and LOI.
4. To review the status of the plans of IQAC for the academic year 2014-15.
5. To plan the future course of IQAC w.r.t. SSR submission and NAAC visit.
6. Any other matter with permission of the chair.

P.P. Pal                                                                          T.K. Saha

Teacher-in-Charge                                                                   IQAC Coordinator

Ref. No.: IQAC/14/14-15                                                                        Dated: 29^th April, 2015

IQAC Meeting Notice

A meeting of the members of IQAC will be held on the 5^th of May, 2015 (Monday) at 1-30 P.M. in the IQAC room.

All members are requested to attend the meeting.

Agenda:

1. To confirm the minutes of the previous meeting.
2. To discuss all issues related to SSR submission.
3. Any other matter with permission of the chair.

P.P. Pal                                                                                 T.K. Saha

Teacher-in-Charge                                                                            IQAC Coordinator

Ref. No.: IQAC/15/14-15                                                                Dated: 12^th May 2015

IQAC Notice

All Faculty Members are requested to collect their respective Epaathsala-ID and password from IQAC Coordinator immediately. They are also requested to check their respective data and edit/add if and where necessary. This may please be treated as very urgent.

P.P. Pal                                                                          T.K. Saha

Teacher-in-Charge                                                       IQAC Coordinator

Ref. No.: IQAC/16/14-15                                                                Dated: 27^th June, 2015

IQAC Meeting Notice

IQAC meeting with all teaching members (including CWTT, PTT & Guest) of this college will be held on the 4^th of July 2015 (Saturday) at 12-30 P.M. in the Chemistry Gallery.

All teaching members are requested to attend the meeting.

Agenda:

1. SSR related matters.
2. Any other matter with permission of chair.

P.P. Pal                                                                          T.K. Saha

Teacher-in-Charge                                                       IQAC Coordinator

Ref. No.: IQAC/1/15-16                                                                   Dated: 4^th August, 2015

IQAC Meeting Notice

A meeting of the IQAC will be held on the 11^th of August 2015 (Tuesday) at 1-30 P.M. in the IQAC Office Room.

All members are requested to attend the meeting.

Agenda:

1. To confirm the minutes of the previous meeting.
2. To review the outcome of the Plan of Action for the Academic Year 2014-15.
3. To chalk out the Plan of Action for the Academic Year 2015-16.
4. To chalk out certain quality related policies of the college.
5. To confirm the submission of AQAR’s of 2009-14 and SSR 2014-15 to the G.B.
6. Any other matter with permission of the chair.

Principal                                                               IQAC Coordinator

Ref. No.: IQAC/2/15-16                                                                   Dated: 11^th August 2015

IQAC Notice

All Departmental Heads are requested to ensure the submission of 360 degree feedback of self, peer and students within 17^th of August, 2015 which is mandatory for submission of SSR to NAAC.

• Login ID and Password for Teachers

This was already distributed to the faculties.

• Login ID and Password for Students

Login id – College ID obtained during admission in 2014 (1^st yr, 2^nd yr. 2014)

Password – Date of Birth as per college record

For any further clarification please contact IQAC members/coordinator.

Principal                                                               IQAC Coordinator

Ref. No.: IQAC/3/15-16                                                                   Dated: 5^th Oct. 2015

IQAC Notice

All Faculty Members are hereby informed that AQAR’s 2009 to 2014 and SSR 2015 of our institute is likely to be submitted to NAAC by 9^th of October 2015.

All departmental heads (or any representative) are therefore informed to collect their departmental profile from IQAC and resubmit after thorough revision positively by Thursday, 8^th of October 2015.

HOD’s are also informed to release the IQAC/other members who are actively involved in SSR preparation from their departmental duties up to 9^th of October 2015. This may please be treated as very urgent.

Principal                                                               IQAC Coordinator

Ref. No.: IQAC/4/15-16                                                                   Dated: 16^th Nov. 2015

Urgent IQAC Notice

All Faculty Members are hereby informed that SSR 2014-2015 of our institute has been posted to NAAC today the 16^th of November 2015.

All departmental heads and coordinators of all committees are therefore informed to get prepared with all documents including meeting minutes immediately.

All faculty members are also informed to provide a passport-size colored photo with all academic data (including details of publications) to the representative of Epaathsala to be present in our college (Mathematics Department) on the 17^th, 18^th and 21^st of November 2015 between 12 noon and 5p.m.

This is required urgently for preparation of Individual Profile of each member.

Principal                                                               IQAC Coordinator

Ref. No.: IQAC/5/15-16                                                       Dated: 21^st November, 2015

IQAC Notice

A meeting of the members of IQAC will be held on the 23^rd of November 2015 (Monday) at 1-15 P.M. in the chamber of the Principal.

All members are requested to attend the meeting.

Agenda:

1. Confirmation of minutes of previous meeting.
2. Implementation of SSR related works.
3. Any other matter with permission of chair.

Principal                                                                       IQAC Coordinator

Ref. No.: IQAC/6/15-16                                                       Dated: 3^rd December, 2015

Urgent Notice

This is for information of all the Departmental Heads that the Curriculum Feedback, Institutional Feedback and Gender Audit (for girl students only) for which questionnaire are available in our college website (www.surendranathcollege.org   -> IQAC -> STAKEHOLDERS’ FEEDBACK) are required to be filled up by the students of all the years as much as possible. A kind initiative from your side will be highly appreciated. This must be treated as very urgent and must be completed within 19^th December’ 2015.

Principal                                                                       IQAC Coordinator

Ref. No.: IQAC/7/15-16                                                       Dated: 9^th January, 2016

IQAC Notice

All Departmental heads are requested to be present positively at the important meeting of IQAC to be held on 13.1.2016 at 12.00 noon at the computer lab of the Department of Mathematics.

Principal                                                                       IQAC Coordinator

Ref. No.: IQAC/8/15-16                                                                   Dated: 15^th January 2016

IQAC Notice

As discussed in the IQAC meeting dated 13-01-2016, all HOD’s are requested to ensure the following:

1. To ensure that their students are informed about all activities related to NAAC requirements and all facilities and provisions provided in our college website www.surendranathcollege.org.

               Each department may arrange a lecture session for the purpose and an IQAC member may be requisitioned by the department with prior intimation.

2. To submit the MCQ questionnaire and Answer Key for Part II and Part III Honours curriculum by the end of January 2016.
3. To ensure that Lesson Plans and Learning Outcomes for all the 3 years are submitted by the respective faculty members who have not yet submitted it to the IQAC by 15^th of February, 2016.
4. To ensure that the 1^st year students complete their Online MCQ Examination by the 15^th of February, 2016.

Principal                                                               IQAC Coordinator

Ref. No.: IQAC/9/15-16                                                                   Dated: 15^th January 2016

IQAC Notice

In continuation to the previous IQAC meeting held on 21^st of December, 2015, all faculty members (irrespective of their off day falling on that day) are requested to attend the follow-up meeting to be held on 28^th of January, 2016 at 1.00 PM in BG.

Agenda

1. NAAC related matters

Principal                                                                                                    IQAC Coordinator

Ref. No.: IQAC/10/15-16                                                    Dated: 17^th February 2016

IQAC Notice

All Departmental Heads are requested to ensure the submission of all student feedbacks by the outgoing 3^rd year students including 360 degree feedback within 15^th of March, 2016 which is mandatory for AQAR 2015-16.

• Login ID and Password for Students

Login id – College ID obtained during admission in 2014 (2^nd yr. 2014)

Password – Date of Birth as per college record

For any further clarification please contact IQAC members/coordinator.

Principal                                                               IQAC Coordinator

Ref. No.: IQAC/11/15-16                                                    Dated: 17^th February 2016

IQAC Notice

IQAC meeting with all non-teaching members (including Adhoc Staff) of this college will be held on the 25^th of February 2016 (Thursday) at 2-00 P.M. in the Botany Gallery.

All non-teaching members are requested to attend the meeting.

Agenda:

1. To appraise all quality related initiatives of IQAC.
2. To review NAAC preparedness.
3. Any other matter with permission of the chair.

Principal                                                               IQAC Coordinator

Ref. No.: IQAC/12/15-16                                                             Dated: 25^th February, 2016

IQAC Meeting Notice

IQAC Coordinator of Gokhale Memorial Girls’ College, Dr. Mausumi Mukherjee, has been invited on the 29^th of February 2016 (Monday) at 12 noon to share the experience of facing NAAC Peer Team recently.

All IQAC members are requested to attend the meeting to be held in the IQAC Office.

Principal                                                               IQAC Coordinator

Ref. No.: IQAC/13/15-16                                                                   Dated: 8^th March, 2016

IQAC Meeting Notice

IQAC Coordinator of Mahadevananda College, Prof. Sabyasachi Roy and Prof. Utpal Das of the same college have been invited on the 14^th of March 2016 (Monday) at 2.30 p.m. to share their experience of facing NAAC Peer Team recently.

All IQAC members are requested to attend the meeting to be held in the IQAC Office.

Principal                                                               IQAC Coordinator

Ref. No.: IQAC/14/15-16                                                                 Dated: 30^th March, 2016

IQAC Meeting Notice

IQAC will meet with Academic Sub-committee to discuss the following agenda on the 5^th of April 2016 (Tuesday) at 12-30 P.M. in the Botany Gallery.

All IQAC members and Academic sub-committee members are requested to attend the meeting.

Agenda:

1. Review of overall academic plan and progress
2. Review of teaching-learning process of the last session
3. Review of Internal and University Examination Result
4. Review of 360 degree and other feedback reports
5. Any other matter with permission of chair.

Principal                                                               IQAC Coordinator

Ref. No.: IQAC/15/15-16                                                                 Dated: 02^nd April, 2016

Addendum to IQAC Meeting Notice dated 30^th March, 2016

All departmental heads are also requested to attend the IQAC meeting of 5^th April, 2016 at 12-30p.m. In absence of any H.O.D., he/she may please send a representative on his/her behalf.

Principal                                                               IQAC Coordinator

Ref. No. IQAC/01/14-15 Dated: 1 ^st July, 2016

IQAC Meeting Notice

A meeting of the IQAC will be held on Tuesday, the 8th of July, 2014 at 2 p.m. in the principal’s chamber. All IQAC members are requested to attend the meeting.

Agenda:  Collection of data for AQAR compilation and related matters.

T.K. Saha, IQAC Coordinator C.S. Sarkar, Principal

Ref. No.: IQAC/01/16-17 Dated: 1 ^st July, 2016

IQAC Meeting Notice

Ex-Principal of Basanti Devi College, Kolkata, Dr. Maitreyee Bardhan Roy, has been invited as resource person on the 4th of July 2016 (Monday) at 12.30 p.m. for an interactive session with our IQAC members in the light of the forthcoming NAAC Peer Team visit. All IQAC members are requested to attend the meeting to be held in the IQAC Office.

Principal IQAC Coordinator

Minutes of the IQAC Meeting with Ex-Principal of Basanti Devi College, Kolkata, Dr. Maitreyee Bardhan Roy, held on 04.07.2016 (Monday) at 12.30 PM in the IQAC Office

Members Present 

1. Maitreyee Bardhan Roy (Resource Person.
2. Indranil Kar (Principal).
3. Tushar Kanti Saha (Coordinator, IQAC)
4. Achinta Biswas (TCS & Member, IQAC)
5. Asis Basu (Member, IQAC)
6. Anindya Ghose Choudhury (Member, IQAC).
7. Gautam Sinha (Member, IQAC)
8. Purnendu Prakas Pal (Invitee).
9. Kausik Lahiri (Member, IQAC)
10. Asok Kumar Das (Member, IQAC).
11. Mira Sil Ghosh (Member, IQAC).
12. Gautam Banerjee (Member, IQAC).
13. Kousik Ghosh (Invitee).
14. Jafar Ali Akhan (Bursar & Member, IQAC).

An interactive meeting of the IQAC members with Dr. Maitreyee Bardhan Roy, Ex-Principal, Basanti Devi College, Kolkata, was held on the 4th of July, 2016 (Monday) at 12:30 PM in the IQAC Office.

The meeting was presided over by Dr. Indranil Kar, Principal & Chairman, IQAC.

The suggestions and observations of the interaction are as follows :

• IQAC resolutions to be written by different members of IQAC.
• All documents related to Teacher’s documents such as publications, etc. to be kept in IQAC Office.
• The Peer Team Visit of the departments to be organized such that minimum movement of the team is ensured – Floor wise visits to be maintained.
• To prepare a schedule of the Peer Team Visit and sent to the coordinator of the Peer Team with copy to other team members.
• Principal’s presentation should also include a hard copy of recent developments not included in SSR.The Presentation should include last 5 years result and information about the departments.
• Power Point Presentation for the ARTS Departments should be organized in a single venue.
• Research Committee to share responsibility with Principal for fund allocation and any other matter related to UGC projects etc.
• NAAC Steering Committee Coordinator should be a member of IQAC.
• All academic affairs related to the college should be through the IQAC.
• Practical Class attendance to be maintained separately.
• Cash Book, Ledger, etc. to be kept ready .
• Governing Body resolutions and Finance Committee meeting records to be kept up-to-date.
• UGC utilization documents to be kept ready.
• Sample record of attendance for the months of August and September, 2016.
• Solar Panel and reduction in power consumption to be ensured as a part of best practices.
• Communicative English with Language Lab may not be considered as best practice.
• Awareness program must be held to make the student understand about the benefit of giving health cards to them. Nutritional Awareness on the basis of health screening may be suggested.
• Anti-ragging form from UGC to be signed by students and uploaded.
• To keep a record of student progression and contact details at the time of certificate collection.
• Office should keep the record of Budget, Accounts and Income – Expenditure actual and expected.
• Office should keep documents related to Students’ Scholarship and free-ship.
• Unutilized fund from UGC related to SC/ST Career Counseling, etc. should be returned immediately.
• All UGC fund received must be accounted for.
• Audit Report to be placed positively.
• Principal’s Presentation should include implementation of previous NAAC Peer Team recommendations of 1st cycle.
• Principal’s Presentation should start as follows : College established _________________ I am the ______th principal Implementation of NAAC Peer Team recommendations of 1st Cycle Academic Performance Faculty Data related to no. of Ph.D., NET/SET Qualified, MRP, Seminar Organized Student Performance, Standard in comparison to C.U., Financial Report Future Plan
• IQAC Presentation should contain the following : No. of meeting held No. of recommendations for MRP FDP motivation for Ph.D. No. of Seminars No. of International Presentations Presentation should stick to purely academic affairs
• Bursar to talk about financial affairs.
• No formal presentation needed for Office.
• Record of permanent teachers per department to be kept.
• Minutes of various sub-committees to be kept at IQAC office and new recommendations are to be forwarded to IQAC.
• During Peer Team Visit, an extra room to be booked in the same hotel for the last two days with computer and printer arranged in the room.
• There is no problem with the amount spent for the Peer Team Visit if it is approved by the G.B.
• Alumni Association to be registered.
• All records should be with IQAC.
• Start purchasing Books and Journals, as well as equipments against the sanctioned amount under UGC XII Plan and send utilization to UGC claiming the amount.

Ref. No.: IQAC/02/16-17 Dated: 21^st July, 2016

IQAC Meeting Notice

A meeting of the IQAC members will be held on the 28th of July 2016 (Thursday) at 1-30 P.M. in the IQAC Office Room.

All IQAC members are requested to attend the meeting.

Agenda

1. To confirm the minutes of the previous meeting.
2. To chalk out the Plan of Action for the Academic Year 2016-17.
3. To review NAAC preparedness.
4. Any other matter with permission of the chair.

Principal IQAC Coordinator

iqac-meeting-dated-28-7-2016

Ref. No.: IQAC/03/16-17 Dated: 16 ^th August, 2016

IQAC Notice

All Departmental Heads are requested to ensure that the faculty members complete the submission of online 360 degree feedback for self and peer as well as curriculum feedback, institutional feedback and library feedback within 3rd of September, 2016 which is mandatory for submission of AQAR 2015-16 to NAAC.

• Login ID and Password for Teachers

Please note these were already distributed to the faculties. For any further clarification please contact IQAC members/coordinator.

Principal IQAC Coordinator

Ref. No.: IQAC/04/16-17 Dated: 16 ^th August, 2016

IQAC Meeting Notice

An emergency meeting of the members of IQAC will be held on the 18th of August 2016 (Thursday) at 3-30 P.M. in the IQAC Office. All members are requested to attend the meeting.

Agenda

1. Confirmation of minutes of previous meeting.
2. Preparation for NAAC Peer Team Visit.
3. Any other matter with permission of the chair

Principal IQAC Coordinator

Minutes of the emergency meeting of the members of IQAC, held on 18.08.2016 (Thursday) at 3.30 PM in the IQAC Office

Members Present 

1. Indranil Kar (Principal & Chairman, IQAC).
2. Tushar Kanti Saha (Coordinator, IQAC).
3. Nilansu Das (Member, IQAC & NAAC Committee Convener).
4. Asis Basu (Member, IQAC).
5. Gautam Sinha (Member, IQAC).
6. Adity Sarbajna (NAAC Committee Member, Invitee).
7. Mira Sil Ghosh (Member, IQAC).
8. Kausik Lahiri (Member, IQAC).
9. Bibhas Ch. Mondal (Invitee).
10. Asok Kumar Das (Member, IQAC).
11. Purnendu Prakas Pal (Invitee).
12. Kousik Ghosh (Invitee).
13. Debasish Banerjee (IQAC Member).
14. Subhojit Chakraborty (IQAC Member).
15. Uday Sankar Hazra (G.B. President, Invitee).
16. Chinmay Sekhar Sarkar (Ex-Principal, Invitee).
17. Gautam Banerjee (Member, IQAC).

The meeting was presided over by Dr. Indranil Kar, Principal & Chairman, IQAC.

Agenda 1: Confirmation of minutes of previous meeting held on 28.07.2016 The minutes of the last meeting was read-out and confirmed by the members present in the meeting.

Agenda 2: Preparation for NAAC Peer Team Visit

• Bibhas Chandra Mondal was unanimously selected as a permanent invitee of IQAC.
• Principal said that departmental profile for all departments to be submitted to the Principal by next week.
• Three teams are formed to assist & accompany the three Peer Team Members as follows :
  1. Prof. S. Chandrashekar, Chairperson, will be assisted by Nilansu Das, Asis Basu, Kausik Lahiri.
  2. Prof. M. Vijayalakshmi, Member Co-ordinator, will be assisted by Mira Sil Ghosh, Adity Sarbajna and Madhulina Bauri.
  3. Dr. L. Balakrishnan, Member, will be assisted by Subhabrata Bhattacharyya, Biva Samaddar and Raju Mondal.
     • Bibhas Ch. Mondal will be as an additional backup to all the three teams.
• Hotel to be booked for 6, 7, 8 & 9 November. Additional Room to be booked for three days(7-9 th) for college representatives, in a different floor. Room for the Chairperson to be a Suite Room.
• Typographic facilities at hotel during NAAC Peer Team visit to be provided by Epaathsala as per contract.
• A leather bound/well packed copy of ‘A Nation in Making’ to be gifted to peer team members.
• Peerless Inn is decided as host hotel for peer team members during the NAAC visit.
• Total 4/5 cars to be booked for five days (6-10th)
• Flight tickets for the peer team members are to be booked as soon as possible.
• Hotel, Car and Flight booking responsibility will be with the Principal.
• Adity Sarbajna & Subhobrata Bhattacharyya will be responsible for pick up and drop off from the hotel of the peer team members for visiting the college on days of visit.
• Tentative Visit schedule to be rescheduled by IQAC & NAAC committee.
  1. On day 1the 30 minute time slot for “checking documentary evidences” be moved to 5.00-5.30 instead of 6.00-6.30.
  2. On day 2, “visit to Departments and facilities” to start from 10.00 instead of 9.00 am. From 9.00-10.00 will be “visit to support services” .
• On 7th Nov, 2016, 2 slots: 10:30 to 1:00 PM and 2:00 to 3:30 PM will be the time for Science departments. Next day (8th ) 3 hrs (time slot not known) – for commerce & humanities.
  1. Microbiology & Molecular Biology.
  2. Mathematics & Statistics.
  3. Economics.
  4. Psychology.
  5. Journalism & Mass Communication.
  6. Botany.
  7. Physiology.
  8. Zoology.
  9. Library.

2:00 – 3:30 PM

1. Chemistry.
2. Physics.
3. Computer Science.
4. Geography.

Day 2 – 8th November – 9:00AM – 12:00PM:-

1. Commerce.
2. Bengali.
3. English.
4. History.
5. Philosophy.
6. Political Science.
7. Sociology.
8. Sanskrit.
9. Urdu.
10. Hindi.

Average time of visit per department is 15 minutes. The time has been calculated by dividing the total time of Departmental visit with the number of Departments.

• Confusion about facilities and support system was addressed by the President of GB.
  1. Under facilities we have the following
     1. Library.
     2. Canteen.
     3. Common Room.
     4. Gymnasium.
     5. Net Browsing centre.
     6. IT.
     7. Infrastructure development.
     8. Staff Room.
     9. Laboratories.
  2. Under Support system we have the following –
     1. Students Welfare.
     2. Eco Club.
     3. NSS.
     4. NCC.
     5. Medical Unit.
     6. Grievance redressal Cell.
     7. Anti ragging cell.
     8. Women cell.
     9. Minority cell.
     10. Placement & Counseling cell.
     11. Students Union.
     12. Add-on courses.
• Other Schedules of Day 1 :-
  1. 3:30 – 4:30 – Visit to Support Services.
  2. 4:30 – 5:00 – Office.
  3. 5:00 – 5:30 – Interaction with Students.
  4. 5:30 – 6:00 – Interaction with Alumni & Parents.
  5. 6:00 – 6:30 – Checking the documentary evidence.
  6. 6:30 – 7:30 – Cultural Program.
• Other Schedules of Day 2 :-
  1. 12:00 – 1:00 – Visit to Support Services.
  2. 2:00 – 3:00 – Visit to Administrative & finance section.
  3. 3:00 – 4:00 – Interaction with non-teaching staff.
  4. 4:00 – 5:00 – Discussion with Principal on outstanding issues.

Teachers listed below have been given the responsibilities to look after the following issues:

1. Documentary evidence of Support Services and facilities to be made ready.Barnali Ray Basu and Kausik Lahiri
2. Office Visit – Principal, Gautam Banerjee, Kousik Ghosh and Manab Brata Brahma.
3. Finance and Administration – Bursar, Purnendu Prakas Pal, Gautam Banerjee, Niloy Kundu and Tanmoy Mukherjee.
4. Documents of SSR, AQAR, MHRD & other documents to be kept at IQAC office room – Tushar Kanti Saha, Barnali Roy Basu, Kausik Lahiri, Gautam Banerjee and Asis Basu will be in charge. Asok Das to be in charge of collecting the documents .
5. Contact with Alumni & Parent – Kousik Ghosh and Gautam Banerjee.
6. Grooming of nonteaching staff dividing into 3 parts – Office, Lab attendant and Housekeeping – Principal.
   • 23/8/16 IQAC to meet all faculty members. Presence of all teaching faculties is mandatory. No study leaves. Honorable President of GB will be present.

Agenda 3: Any other matter with permission of chair As no other matter was there to be discussed the meeting ended with thanks to the chair.

Ref. No.: IQAC/05/16-17 Dated: 19 ^th August, 2016

Notice

An important meeting of IQAC will be held on 23.08.2016 2016 at 11.00 am at Bio Gallery. Dr. Uday Sankar Hazra, honourable President of the GB will be present at the meeting. Presence of all teachers (substantive, CWTT, PTT) is mandatory, irrespective of preparatory day and off day.

Principal IQAC Coordinator

Minutes of the emergency meeting of the members of IQAC, held on 18.08.2016 (Thursday) at 3.30 PM in the IQAC Office

Members Present 

1. Uday Sankar Hazra (G.B. President).
2. Chinmay Sekhar Sarkar (Ex-Principal, Invitee).
3. Indranil Kar (Principal & Chairman, IQAC).
4. Tushar Kanti Saha (Coordinator, IQAC) (Mathematics).
5. Nilansu Das (Member, IQAC & NAAC Committee Convener).
6. Asok Kumar Das (Member, IQAC) (Physics).
7. Kausik Lahiri (Member, IQAC) (Economics).
8. Adity Sarbajna (NAAC Committee Member) (Zoology).
9. Subhadra Roy (Zoology).
10. Pritha Mondal (Zoology).
11. Sonali Roy (Botany).
12. Lalita Das (Chemistry).
13. Balaram Pal (Geography).
14. Goutam Dutta (Library).
15. Subhabrata Bhattacharyya (English).
16. Bani Mukherjee (Geography).
17. Aunshumitra Mustafi (Journalism & Mass Com.).
18. Nitai Gayen (History).
19. Anusrita Mandal (Sanskrit).
20. Minakshi De (Microbiology).
21. Amar Chandra Das Ghosh (Microbiology).
22. Bipasa Kundu (Das) (Microbiology).
23. Swapan Majhi (Sanskrit).
24. Ranjit Maity (Physics).
25. Reni Pal (Philosophy).
26. Mouli Mondal (Philosophy).
27. Supriya Pal Choudhuri (Philosophy).
28. Shanta Chatterjee (Pol. Sc.).
29. Achinta Biswas (Member, IQAC) (Bengali).
30. Gautam Sinha (Member, IQAC) (History).
31. Dhiman Karmakar (Comp. Sc.).
32. Biva Samaddar (Sociology).
33. Nandini Guha (Sociology).
34. Koyena Ghosh (Sociology).
35. Sumita Saha (Bengali).
36. Sujata Saha (psychology).
37. Subhra Baisya (Bengali).
38. Jyotsna Datta (Bengali).
39. Manika Chakraborty (Chemistry).
40. Sukti Chakraborty (Physiology).
41. Mira Sil Ghosh (Member, IQAC) (Physiology).
42. Bibhas Ch. Mondal (Mathematics).
43. Tarikul Islam Golder (Zoology).
44. Champa Chakraborty (Statistics).
45. Suman Tamang (Zoology).
46. Prabir Kumar Bhaduri (Commerce).
47. Jafar Ali Akhan (Commerce).
48. Harishankar Biswas (Chemistry).
49. Dipen Sherpa (Commerce).
50. Rathindra Nath Basu (Commerce).
51. Tohida Rehman (Comp. Sc.).
52. Asis Basu (Member, IQAC) (Mathematics).
53. Kousik Ghosh (Botany).

The meeting was presided over by Dr. Indranil Kar, Principal & Chairman, IQAC.

• GB president Uday Sankar Hazra shared his experience of NAAC at his college (Uttarpara Raja Piyarimohan College).
• He requested all teachers of the college to be a bit more proactive for the forthcoming NAAC .
• Ex Principal, Dr. C.S. Sarkar shared his experience of NAAC 2007 of this college.
• Convener, NAAC steering committee, Dr. Nilansu Das discussed about the “Healthy Practices” and “suggestions” of the previous NAAC visit (2007).
• Point by point discussion was made for 19 healthy practices and 12 suggestions.

1. Suggestions:
   • Job oriented modern courses: College has introduced Language lab and computer awareness courses.
   • Internet facility: Presently the internet facility with 20 mbps per terminal and 100 GB download capacity of the college is satisfactory.
   • Library modernization and computerization: digital catalog is ready with OPAC. N-LIST password given to faculty members. Wi-Fi zone to be introduced.
   • Career guidance cell, Grievance redressal cell: These are functional, in a boosted fashion.
   • Workshop for improving communication & English skill: No workshop has been organized in this regard. However, language lab is functional.
   • Vacant Teaching posts: Requisitions has been placed, in process.
   • Canteen &Health service facilities: Health card for students has been made by Dept. of Physiology. Canteen on the way.
   • High dropout rates: Dr. Nilansu Das explained that drop out should be redefined. Similar dropout rates for all nearby colleges.
   • Satellite campus: We could not do much. Principal is trying.
   • Potentiality to start Fine arts and dance courses: Certificate course in performing arts is on.
   • Women’s cell & grievance redressal cell: These are functional.
   • Physics may start PG: Dept. of Commerce and Dept. of Computer science has proceeded significantly towards introducing PG courses. PG in life science was submitted for approval in 2012 to University.
2. Healthy Practices:
   • Good interpersonal relationship: Good interpersonal relationship between teaching-nonteaching and students prevailing.
   • Steps for internal quality check: IQAC was not formed at that time which we have now. Whatever was present at that time are present now also.
   • 5 year perspective plan: Perspective Plan is given in SSR 2014-15.
   • Self Appraisal by teachers and feedback from students: Self appraisal is taken in prescribed format for last 2 academic years.
   • On line 360 degree feedback, Curriculum feedback, Institutional feedback and Library feedback are taken from students and teachers since 2014-15. Earlier feedback was taken only from the students in hard copy.
   • Encouragement for presenting papers: Dr. Nilansu Das requested Principal to sanction a fund to provide loan to support the travel expenses for attending International conferences.
   • Social responsibility, social activity: Value education course in functional.
   • Modern teaching aid, special classes: ICT compatible classrooms are in effect. Smart boards to be introduced soon. Remedial classes and special classes for slow learners are in effect.
   • Internet facility: It has improved much.
   • Fully computerized office management for admission: Complete online admission since 2012. Office management is totally automated. On site bank extension counter.
   • Neat and clean well maintained campus: Campus, especially the toilets are clean and maintained.
   • Large number of renowned alumni: Alumni association to be more active.
   • Job oriented courses: Nonexistent at that time. Presently English and computer course are functional.
   • Modern Teaching aids: More improved at present with ICT compatible classrooms. Smart boards to be installed soon.
   • Research of faculties and PG classes of faculties: More major and minor projects now. List in college website. Few faculties are engaged in PG teaching in C.U. and other institutes.

 Dated: 22 ^th August, 2016

Members Present 

1. Suchandra Chatterjee.
2. Mira Ghosh.
3. Asok Kumar Das.
4. Tushar Kanti Saha.
5. Anindya Ghose Choudhury.
6. Kaushik Lahiri.
7. C.S Sarkar (Principal).
8. Manabrata Brahma

The meeting was chaired by the Principal, Surendranath College. The members deliberated at length on the format of the Academic Audit report (AAR) and were of the opinion that

1. Departments should immediately take steps to update their respective stock registers treating 2005-06 as base year.
2. All the members agreed that equipments purchased in the Academic year 2013-14 shall be verified by AAC from the stock register.
3. It was suggested by A Ghose Choudhury that information regarding purchase of books and instruments for completed projects be sought from the respective departments.
4. Prof. Kaushik Lahiri suggested that detailed information regarding the teaching load of faculties be included in AA form, which was agreed to by all the members. Furthermore upon completion of a project a copy of the project completion report submitted by the PI to the respective funding agency be kept in the Library of the college.
5. Student enrollment for Parts I, II and III to be calculated on the basis of award lists for lab based subjects.
6. Prof Mira Ghosh sought the deletion of item. No 9 in the AAR.
7. The convener of the AA subcommittee was asked to circulate the AAR form to all departments by 1st September 2014.
8. It was agreed by all the members that a schedule be drawn up according to which the members of the AA subcommittee will interact with the respective departments. Accordingly the following schedule was agreed upon. The AA subcommittee will meet the members of Mathematics, Statistics and Economics departments on 10/09/2014. During the period 11th – 14th September 2014, the members of the AA subcommittee will meet the members of the following departments between noon and 3 pm—Bengali, English, Commerce, Philosophy, History, Pol. Sc, Sanskrit, Hindi, Urdu and Sociology. The dates for meetings with the remaining departments will be notified later on.

Ref. No. IQAC/06/16-17 Dated: 15 ^th September, 2016

IQAC Meeting Notice

The undersigned along with IQAC Team desires to meet all Laboratory Staff, Library Staff and all other Staff on today at 3-00 P.M. at Physics Gallery. All members are requested to attend the said meeting positively.

I.Kar Principal

 Dated: 22 ^th September, 2016

Members Present 

1. Mira Sil Ghosh, Member.
2. Tushar Kanti Saha, Coordinator.
3. Jafar Ali Akhan, Member.
4. Anindya Ghose Choudhury, Member.
5. Achintya Biswas, Member.
6. Asok Kumar Das, Member.
7. Gautam Sinha, Member.
8. Rathindranath Basu, Member.

The meeting was presided over by Prof. Gautam Sinha, Senior most Teacher Member, IQAC, as the Principal was busy with other official work.

Agenda 1: Confirmation of minutes of previous IQAC meeting held on 28.08.2014. The minutes of the last meeting was read-out and confirmed by the members present in the meeting. Resolved that the following issues, that were decided in Agenda 4: Plan of Action for 2014-15, be discussed in the next TC meeting:

1. Rotational Departmental Headship.
2. Involve all departments to take feedbacks from students.
3. Preparation and implementation of Academic Calendar

Agenda 2: Review of Status of AQAR’s.

Not a single Department has responded so far to the IQAC Notice dated 15th September, 2014, requesting to submit the Departmental Feedbacks for the academic years 2009-10, 2010-11, 2011-12, 2012-13 within 25th of September 2014. Therefore the IQAC will have wait until the college reopens after Puja Vacation for the required data. This will further delay the preparation of the AQAR. Prof. G. Sinha and Prof. J.A. Akhan are still unable to collect the data from office that was supposed to be collected by them. Same problem was faced in the case of collection of income/expenditure data from office. Not a single Department has responded so far to the IQAC Notice dated 15th September, 2014, requesting to submit the Departmental Feedbacks for the academic years 2009-10, 2010-11, 2011-12, 2012-13 within 25th of September 2014. Therefore the IQAC will have wait until the college reopens after Puja Vacation for the required data. This will further delay the preparation of the AQAR. Prof. G. Sinha and Prof. J.A. Akhan are still unable to collect the data from office that was supposed to be collected by them. Same problem was faced in the case of collection of income/expenditure data from office. Prof. Mira Sil Ghosh has obtained the required data from Library partially. She has collected the number of books & journals purchased and their amount in the respective years, but could not gather the valuation of the already existing books and journals.

Resolved that IQAC will try to collect the required data from office during Puja Vacation after Lakshmi Puja.

Agenda 3: Disbursement and Utilization of UGC fund for IQAC.

Resolved that UGC fund for IQAC to be deployed on advance and adjustment basis.

Agenda 4: Any other matter with permission of chair.

As no other matter was there to be discussed the meeting ended with thanks to the chair